General Meeting
Ruukki Group Plc’s highest decision-making body is the General Meeting. Before a General Meeting, information on the issues to be addressed is provided to shareholders, primarily in the form of stock exchange releases and on the company website. In addition, the invitations to General Meetings are published in a national newspaper decided by the Board (usually Helsingin Sanomat or Kauppalehti). The material presented at a General Meeting is available to the shareholders at the company’s headquarters in Espoo as well as on the company website. Copies of the material are delivered to shareholders on request.
General Meetings in 2010 >>
Corporate Governance Code recommendations:
Recommendation 1:
Before a general meeting, sufficient information on the items to be dealt with shall be made available to the shareholders, and the information shall be kept available at least to the close of the general meeting.
The notice of the general meeting and the following information shall be made available on the company website at least 21 days before the general meeting:
• the total number of shares and voting rights
according to classes of shares at the date of the
notice
• the documents to be submitted to the general
meeting
• a proposal for a resolution by the board of another
competent body
• an item on the agenda of the general meeting with
no proposal for a resolution
In addition, the minutes of the general meeting including the voting results and the appendices of the minutes that are part of a decision made by the meeting, shall be posted on the company website within two weeks of the general meeting.
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Complied as follows:
The Company will make sufficient information on the items to be dealt with available to the shareholders.
The agenda of the meeting and all the Board proposals will be published with the notice, and they will also be available on the company website. The material will be available in Finnish and to the extent applicable in English.
The Company’s notice of a General Meeting has from 2009 been published at least 21 days before the general meeting.
The decisions of the General Meeting with their necessary appendices have from 2009 been posted on the company website within two weeks of the General Meeting.
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Recommendation 2:
The general meeting shall be organised in a manner that permits shareholders to exercise their ownership rights effectively.
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Complied as follows:
The General Meeting shall be organised in a manner that permits shareholders to exercise their ownership rights effectively. In the notice of the meeting the shareholders shall be given instructions on how to proceed in order to use their rights.
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Recommendation 3:
The managing director, the chairman of the board and a sufficient number of directors shall attend the general meeting. In addition, the auditor shall be present at the annual general meeting.
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Complied as follows:
The Managing Director, the Chairman of the Board and a sufficient number of directors will attend the General Meeting, considering the nature of the discussed matters. In addition, the auditor shall be present at the Annual General Meeting.
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Recommendation 4:
A person proposed for the first time as director shall participate in the general meeting that decides on his or her election unless there are well-founded reasons for the absence.
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Complied as follows:
The persons proposed for the first time as director will participate in the General Meeting that decides on the election unless there are well-founded reasons for the absence.
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