Disclosure policy (summary)
Ruukki Group Plc's Board of Directors has in January 2009 approved the following disclosure policy.
Framework
The duties of the corporate bodies within Ruukki Group Plc are determined and defined based on relevant Finnish legislation, e.g. Companies Act and Securities Markets Act, as well as rules, regulations and standards set forth by NASDAQ OMX Helsinki Oy and Financial Supervision Authority. This disclosure policy, which is approved by the Board of Directors, describes the general guidelines for disclosing information to the company’s stakeholder groups and communicating with the capital market. In addition, it defines the responsibilities in matters relating to information disclosure and investor relations. The policy aims in communicating so that the financial markets and stakeholders would have a true and fair view of the Group’s financial position and operations. For the conveyance of the information, the Group uses NASDAQ OMX Helsinki Oy’s information services as its main distribution channel.
Main principles
The information is disclosed to the market with the following principles being followed:
(i) disclosures are carried out without undue delay;
(ii) communication is consistent and accurate and based in transparency;
(iii) all stakeholders receive information simultaneously;
(iv) all releases are published at the company website;
(v) all information is published in Finnish and in English
Additional information and comments
Ruukki Group Plc’s CEO is the main communications officer to any external parties, and CEO will always be the main contact for any additional information related to all releases. To the extent relevant and necessary, and to provide the interested parties to be able to get comments in both Finnish and English, also Deputy CEO or, where applicable, subsidiaries’ managing directors can be put forth as key contacts.
Rumours and leakages
Ruukki will not react to or publicly comment any rumours, unless there are major mistakes being circulated in public so that the share price is or have been clearly affected by the rumour.
Closed window and silent period
Ruukki applies a 14-day silent period and closed window prior to the announcement of its financial results, and to ensure equality, Ruukki refrains from not making any public comments or meeting any representative of media, analyst or investors until some specific circumstance that has been publicly announced to the market is in place.
Internal communication and insider rules
NASDAQ OMX Helsinki Oy’s insider rules and regulations, as well as FFSA standards, are applied to insider information issues. The disclosure rules also apply to information given to company employees. The relevant laws and regulations of Finland are the primary legal framework in insider issues relevant to Ruukki and its employees. In addition, the laws of other countries may apply in cases where inside information is being used in such other country.
Guidance and financial data
Financial data are published under the IFRS standards so that external financial data is published by segments, which are decided by the Board and which reflect the internal financial reporting as well. The Board of Directors decides, monitors and if needed amends the financial guidance or future outlook given to the share markets.
Investor relations and meetings with media, investors and analysts
Only publicly available information shall be communicated to any media representative, investor, analyst so that all investors have equal information.
Crisis situations
Ruukki Group Plc has a separate crisis communications plan in place, which will be updated whenever needed, e.g. after major corporate restructurings. If a crisis occurs, it requires that the company's management will be promptly informed. Depending on the magnitude and type of the crisis, the Board or CEO will nominate a special team to handle the situation and communication.
Ruukki representatives to be contacted in the event of a crisis situation arising are:
Alwyn Smit, CEO
Ilona Halla, CFO
The persons mentioned above will in turn be responsible for contacting company’s Board members (or CEO) as deemed necessary.